6 tips for E-mail Etiquette 

In today's swift communication environment, where interactions are frequently sent without much thought, email etiquette is important. It is essential to realize, nonetheless, that emails make an impact and build your personal brand. This behavior is most prominent when you are actively searching for work and is still fundamental once you have secured employment. Therefore, it is crucial to keep in mind the rules of email etiquette because they not only affect how other people perceive you but also demonstrate your professionalism in the context of digital communication. 

Here are a few tips:

1. 1. State Subject with utmost clarity: The best way to frame an email's subject is to give a concise and accurate overview of the email's objective or issue. The subject line serves as a brief summary that notifies the recipient of the message's content and urgency. In place of "Meeting," for instance, you can write "Request for Meeting: Project Proposal Discussion - Urgent." This makes it clear to the receiver what the email's goal, subject, and priority are.
2. 2. At the very beginning of the email, make the recipient's actions very clear: It is preferable to make it obvious to the recipient at the very start of an email what activities or responsibilities are necessary for them. By doing this, you give specific instructions and establish the tone for the remainder of the email. This method makes it easier for the receiver to comprehend the email's goal and encourages a timely response or the right course of action.
3. 3. Keeping it short is another vital element. It's crucial to be considerate of the time and prioritize simplicity when writing to senior-level executives or recruiters who receive a ton of emails every day. These people frequently have demanding schedules and little time to read every email that comes in. This raises the likelihood of getting a prompt answer and promotes a favorable perception of your professionalism and communication abilities.
4. 4. Set up an automatic grammar check function before sending messages, and adhere to professionalism. It is best to refrain from using excessively strong or italicized text, misspellings, writing in full capital letters, bad grammar, slang, emojis, and text acronyms. Think about your formatting and don't forget to end with a component sincere like "thank you" or "sincerely."
5. 5. It is necessary to specifically mention the files you wish to include in your email so that your reader is aware of them and acquires them. You improve the likelihood that the receiver will come across and review the attachments by bringing them up in the body of the message. Be careful to verify to make sure the files you meant to include are completely attached.
6. 6. When feasible, reply to emails the same day you receive them by stating that you went through them. Anticipate an extended response time when sending emails because many employees cannot reply as soon as you expect as they are in meetings or working on projects. If there is a pressing need, you should try to visit the office in person.

Thus, email etiquette is essential in the current fast-paced communication environment. Emails have a long-lasting effect on reputation and personal branding, both before and after job hunts. You can increase professionalism, boost communication efficiency, and leave a good image on receivers by complying to email etiquette rules.
By Jeena Timalsina

Recruitment Trainee at Jobs Sniper Pvt. Ltd.