Officer Administrative - Tender
3397 views | Apply Before: 2025-05-31
Job Summary
No. of Vacancy
1
Job Type
Full Time
Offered Salary
Negotiable
Gender
Any
Career Level
Mid Level
Category
N/A
Experience
Minimum 4 years in Tender Related Work
Preferred Education
Bachelor's degree
Location
Dhumbarahi, Kathmandu
Apply Before
2025-05-31
Job Description
  • Preparing the overall tender documents with the support of Administrative assistant.
  • Checking the budget, specification required and finalizing all the mandatory documents before the Pre bid meeting. 
  • Corresponding with concerned companies and parties for the tender and sending those tender inquiries. 
  • Searching New companies for product specific Tenders if required.
  • Complying the tender specification with the help of technical team. 
  • Preparing letter and documents for Pre bid if required. 
  • Attending the Pre Bid Meeting, and gathering all the necessary information.  
  • Preparing the budget sheet and finalizing the bid budget through Senior management. 
  • Submitting the tender after completion and verification. 
  • Attending Tender Opening and reporting the information. 
  • Handling all responsibilities if the tender is being awarded, Such as: Preparing Performance guarantee, Letter of Agreement, Billing, etc.
  • Managing the goods to be delivered in the tenders with the help of concerned authorities. 
  • Providing the tender document (Specification and other required document) to the technical team for the installation of the equipment’s.
  • Managing overall tender work till the goods are delivered, installed and payment is released. 
  • Corresponding with the assigned company for the Purchase order, Performa Invoice, Agreement, Rate negotiation and other necessary activities.
Job Specification
  • Preparing Quotations when required.
  • Corresponding with concerned authorities for the rate finalizations. 
  • Assisting in all the tender and quotation related task. 
  • Guiding junior staffs for completing the given task.
  • Handing over the tasks to tender team members according to the requirement and their eligibility.  
  • Handling the customers as per the requirements and solving their queries and issues with the coordination of concerned authority.
  • Handling day to day administrative task.
  • Preparing weekly report of the tasks and submitting it to the HOD.
     
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